Written By Amrita Yadav
Updated on December 18th, 2020
In this blog post, let us discuss the best methods to backup Gmail emails with attachments to your hard drive, flash drive, or computer.
There are so many users of Gmail email clients around the world. In many cases, users want to create a backup of their essential Gmail emails and save it elsewhere. For example, some of the emails contain sensitive information related to business deals, legal info, or any personal information. You may wish to create a backup if you want to switch to any other email service provider such as Outlook, Yahoo, etc.
In some cases, you may want to backup the entire mail locally on to your flash drive, external drive, or system.
So, without wasting any more time, let us discuss the secure methods that you can use to archive or save Gmail emails with attachments to a hard drive, flash drive, or other external drives.
With the help of Google Takeout, you can download a copy of the data of Google products like Gmail, YouTube, Calendar, etc. on PC. But it is only beneficial if you wish to export only a few files or emails along with attachments. If you are dealing with a large number of emails, then it will take a lot of time to save so many emails with the help of Google Takeout.
Let’s check out how Google Takeout works. The entire procedure is classified into three main steps.
Step 1: Open Google Takeout & Select Gmail
Step 2: Choose Archive Format As Per Your need
*Send download link via email,
#Add to Drive, Add to Dropbox,
*Add to OneDrive,
#Add to Box
On these, Google will send you an archive link. Here, you can opt for Send download link via email.
Step 3: Creation & Download Archive File
The above process is a long and time taking practice when it comes to many Gmail files that need you to need to save. I would suggest you to use a third party Gmail Backup Tool to save Gmail emails to the computer.
This Gmail Backup Tool enables you to export data items from Gmail account like Contacts, Calendar, Google Drive data to the computer, external hard drives, USB drive, etc. The Gmail emails can be directly imported to Outlook, Thunderbird, Yahoo, etc. on both Windows and Mac OS. This smart Gmail Backup tool allows users to export Gmail emails to PST, PDF, EMLX, EML, TXT, MBOX, HTML, and other file formats.
You can also backup Gmail emails with attachments to the computer system, external hard disk, or USB. The tool is designed with a user-friendly GUI and is easy to use. This tool works well for both Windows and MAC users.
You can follow the below steps to use the Gmail Backup Software.
1# Launch the Gmail Backup Tool on your system.
2# Select the file format you wish to save the Gmail emails into.
3# Find the location you wish to save the Gmail emails with all the attachments.
4# Use the Date Range Feature to select Gmail files for backup.
5# Choose the Naming Convention option to rename the resultant emails after backup.
6# Finally Click on OK to close the application.
In this blog post, I have discussed a manual method with the help of Google Takeout to backup Gmail emails with attachments to the computer or external hard drive. But this method has its limitation as it is best suited for less number of Gmail emails. So, the best way to save Gmail emails to external hard drive or computer is to use the Gmail backup Tool, which can save or archive single/multiple Gmail emails easily.
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About The Author:
I'm a content writer in the field of Email Migration, Data Recovery, Email backup, and File Management. I started this writing career two years back. I think the vast range of information in this industry is the reason I am so fascinated to read about the newer techniques and technology.
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