The Expert Guide to Convert PST to PDF with Attachments

In this article, We are going to discuss in detail how to convert PST to PDF with attachments, The PST file format is mostly preferred by users of Outlook, it allows the storage of not only emails but also various attachments such as calendars and more. However, users often experienced some situations where they want to convert PST files to PDF with attachments. Because PDF is mostly used and more convenient as a file format for storing and conserving data and files. Let’s start by exploring the purpose behind converting PST files to PDF format.

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Why do we want to convert PST to PDF?

There are many reasons for converting Outlook PST emails to PAF format. Here are some of the key factors behind this need:-

  • Accessing PST files isn’t possible for users without using Outlook.
  • PDF files are portable that enable effortless data movement, but PST files didn’t have this capability.
  • PDF files are independently accessible across different platforms, whereas PST files are dependent on the platforms.
  • It is possible to encrypt PDF files for the protection of sensitive data, but the encryption of PST files requires a conversion process because of limitations in encryption capabilities.

Easy Ways to Convert Outlook PST File to PDF with Attachments

To convert PST to PDF with attachments, there are two effective methods available. The first one is the Manual Method, which is more challenging for non-technical users. And the second one is highly recommended as it allows for instant conversion of PST to PDF file format.

Convert PST to PDF with Outlook Export/Import

As we know, In Outlook, data doesn’t allow us to save a file as a PDF. So we discuss step-by-step details information for conversion of PST to PDF files with attachments. Below, we will discuss the most Straightforward methods to convert PST to PDF with attachments, simplifying the process for you.

The first method to convert PST file to Adobe PDF, you can follow the steps provide below:

  • Open Outlook on your computer.
  • Click the File tab located in the top-left corner of the Outlook window.
  • In the drop-down menu, select Open.
  • Select Open Outlook Data File depending on Outlook version.
  • Select the PST file you want to convert.
  • Click the OK button to open the PST file, and then go to the File tab again.
  • Select Save As or Export from the drop-down menu.
  • Select the location where you want to save the converted PDF file.
  • In the Save As or Export box, select PDF as the file format.
  • Give a name to a PDF file, and click on the Save button.
  • Now Outlook will convert the PST file to PDF format and Save them in a specified location.

Print PST to PDF using the Microsoft Print Option

  • Open Outlook and Select the PST file that you want to convert.
  • Open the email you wish to save as a PDF.
  • Tap on the File and click in the top-left corner of the Outlook window.
  • Select the Print option From the dropdown menu.
  • In the printer selection window, Select Microsoft Print to PDF as your printer.
  • Click the Print button.
  • Select the location on your computer to save the PDF file, Provide your name and click Save.
  • The selected email will be converted to a PDF file and saved to the Specified location.

Limitations of the Manual Method

  • These methods require more time and effort as compared to professional and digital methods.
  • It requires more technical knowledge for implementation.
  • It can be challenging to handle complex calculations.
  • Mistakes can occur during data entry, calculation, or analysis, leading to inaccurate results.
  • In terms of speed and productivity, it is less efficient than automated methods.

If you’re pressed for time and prefer to avoid lengthy manual methods, it is advisable to follow the recommendations of experts i.e.SysInfo PST to PDF converter tool. It is an advanced solution that enables the conversion of PST to PDF with attachments.

Change PST to PDF without Outlook

  • Install and launch Sysinfo PST to PDF Converter tool as an administrator of your PC.
  • The software will display two options Single file and Multiple files, select the desired option and click Next.
  • Now, Click on Select files, and navigate to the file location and select them, then click on Open.
  • Thereafter, All your Files/Folders will be loaded in a Tree-structured Format.
  • Then, Select the Files and click on Next.
  • In Saves/backup/Migrate: make sure that you select PDF.
  • Define the location and click on the Convert button

Advantages of an automated method:

  • Here you get two advanced functionalities to handle attachments in the resulting PDF files.
  • Keep the original structure, formatting, and attributes of the mailbox items without any changes.
  • With this utility, you can import PST file to Gmail, Yahoo Mail, Office 365, and other email clients.
  • Here you can save your Outlook emails as PDF and other file formats and email clients.
  • During conversion, you have the option to Exclude the attachments files of PST emails.
  • Compatible with all versions of Windows OS and also with Windows 11.


In this article, you will get to know step-by-step instructions on how to manually and professionally convert PST to PDF with attachments. Additionally, we discuss why we want the conversion of PST to PDF file format. Now you can select the method that suits you best.

About The Author:

I'm a content writer in the field of Email Migration, Data Recovery, Email backup, and File Management. I started this writing career two years back. I think the vast range of information in this industry is the reason I am so fascinated to read about the newer techniques and technology.

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