How to Convert MSG Files to PDF in Bulk Without Outlook?

Users generally need to change file formats for better compatibility or archival process. So is the case of converting MSG files. MS Outlook uses MSG files for storing emails, so it can be tricky to handle outside of Outlook itself. Therefore, users prefer to convert MSG files to PDF. Thus, here is a comprehensive write-up with details of different solutions. However, if you have a large number of MSG files and want to convert them to PDF without using Outlook, a professional MSG Converter is the best recommendation.

PDF format is most preferred because it provides ease of sharing and secure archiving. Moreover, it ensures compatibility across different platforms. On the other hand, this is not the case with MSG files. The file is formatted specifically for Outlook and can only be opened within its platform. Additionally, you cannot access MSG files on operating systems other than Windows. Let us point out some other features of PDF, which is why users convert MSG files to PDF.

Advantages of MSG to PDF Conversion

You might be wondering who is required to convert *.msg files to document PDFs. Well, they are lawyers, digital evidence examiners, attorneys, and law enforcement agencies. PDF is important for documentation of legal and court-related matters. Why PDF? Because:

• You can password-protect or encrypt PDF files to prevent further editing.
• PDFs are ideal formats for long-term storage and archiving purposes.
• Also, PDF files are smaller in size compared to MSG, thus, easy to store.
• It can be shared with all types of users via email or other platforms easily.
• Whether you are an Outlook user or not, you can open and access your emails.

So, all these benefits of PDF files, make it a preferred format for all. It cuts the compatibility issue of files and makes it easily accessible.

How to Convert MSG Files to PDF for Free?

You have two choices to convert MSG using MS Outlook. We will discuss both manual processes in detail further.

#1. Use Outlook & MS Word to Convert Outlook Message to PDF

If you have Microsoft Outlook and Word installed, you can use this method to convert your MSG files. You first need to save MSG to HTML and then to PDF. Follow the steps below:

1. Open the MSG file in your Outlook by drag-and-drop.
2. Go to the File menu and click on the option Save As.
3. Next, choose HTML as the save type and save the email.
4. Locate the saved HTML file on your system and open it with MS Word.
5. Once the HTML file is accessed in Word, go to File and choose Save As.
6. Finally, choose PDF as the save type and click Save.

Hence, your MSG file data is now saved in PDF format. Many people find it a hectic task because it needs to install two applications. However, we also have a direct manual method using Outlook itself.

#2. Convert MSG Files to PDF Using Outlook Print Option

Follow the process as stated below:

1. Go to the folder containing MSG files on your system.
2. Select any MSG file, right-click on it, and open it with Outlook.
3. Then, on the top-left of Outlook click on File.
4. On the left pane, click on the Print option.
5. Select Microsoft Print to PDF as the printer.
6. Click Print and choose the location to save the PDF file.

So, this is how Print of Outlook can help you save MSG files in PDF format.

Restrictions of Free Process

Although the manual process is effective and shows results, it has certain limitations. They are:

• This is not an ideal solution to bulk convert MSG to PDF.
• You may risk your important mail loss.
• It converts only email messages and not attachments, hyperlinks, etc.
• If you want to convert MSG on a Mac, this process might not work.
• Converting individual MSG can be hectic and tedious.

Therefore, we have an alternative solution for you. Using a professional tool is a reliable solution to skip all the manual steps.

Professional Method- Convert MSG to PDF Without Outlook

SysInfo MSG Converter Tool is an automated and one of the most reliable solutions you are looking for. The tool is designed with a simple interface and does not require any application installation to operate it. Additionally, you get multiple features to enhance the conversion process, such as Date filter, duplicate removal, etc.

In addition to PDF, users can also Import MSG to PST or convert MSG to their desired formats. This makes the tool, the user’s preferred choice for converting MSG files. Here is a short manual to help you convert MSG files into portable document files:

1. Install and launch the MSG File Converter on your PC.
2. Click on Select File(s) and add MSG files you want to convert to PDF.
3. Check the MSG files’ emails in the preview panel and press Next.
4. Choose PDF as the saving format and apply additional filters if needed.
5. At last, click on Convert and the MSG to PDF conversion begins.

Don’t you find using the automated tool is more convenient than manual steps? Well, yes. It delivers quick results and does not hamper your original data. You can download the free version of the software to know all the details of its functionalities.

Conclusion

Compatible with all versions of Windows, the suggested professional tool is the best approach to convert MSG files to PDF. However, many users find free methods, so you can go for manual approaches. It might not be as effective as a professional tool, but you can convert MSG files with certain restrictions. Further, you should choose the appropriate solution depending on your conversion preferences.

FAQ

Q. How do I convert MSG to PDF with attachments?

Opting for an automated MSG File Converter is the superior choice for converting MSG files to PDF with attachments. Follow the process:

1. Run the tool on your system.
2. Click on Select File(s)/Select Folder to add MSG files.
3. Select and add MSG files to convert and click Next.
4. Preview the MSG file and select the checkbox > click Next.
5. Now, choose PDF as the destination format.
6. If needed choose other options given such as remove duplicate, etc.
7. Click on Convert and the conversion to PDF begins.

Q. Can I execute the MSG to PDF conversion process without any technical guidance?

Yes. If you are using MSG to PDF Converter by SysInfo, there is less possibility of needing any technical assistance. The tool is designed with a very simple and self-explanatory user interface, making it easy to operate for all. Additionally, to ease your task, it offers multiple additional features that provide accurate and precise output.

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