Easy and Reliable Methods to Migrate Email From Gmail to Office 365

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  • Updated on December 22nd, 2022

Are you also looking for ways to migrate email from Gmail to Office 365?? Though Gmail is a popular web-based email client, serving its clients for more than 18 years with fantastic features like automatic email filters and categories, Smart Compose, Smart Reply, email nudges, and high-priority notices.

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However, there are various reasons why users, specifical businessmen, are considering the option to move from Gmail to Office 365. Office 365 is a web-based email client serving over 200 million monthly active users. It has features like Real-Time Co-Authoring, Communicating With Co-Workers, power Map in Excel, Microsoft Planner with Workflows, and self Decluttering Smart Inbox resume Reading Feature, etc. However, you may also use Sysinfo Gmail Backup Tool to back up your data in a secure and organized manner.

Reasons to Migrate Email From Gmail to Office 365

  • Highly secured Security: Office 365 has advanced security features using which you can know where your data is right now and who has access to it.
  • Threat Protection: It offers you high security from unknown malware and viruses trying to enter your system to get access unethically.
  • More practical for businesses: It has been seen that many IT companies rely on Outlook and use it as their entire email system.
  • Familiarity with Microsoft Office: With Office 365, you become part of Microsoft’s old email structure. Users trust Microsft as it has served people for more than 30 years and has gotten used to the comforting system that Microsoft offers.

Top Methods to Switch from Gmail to Office 365

There are two methods to migrate email from Gmail to Office 365, the first is Gmail to O365 migration using Outlook, and the other is an Expert solution to migrate from Gmail to Office 365. You can also move Gmail contacts to iCloud.

Method 1: Gmail to O365 migration Using Outlook

Here, we are going to address the methods to switch from Gmail to Office 365 using Microsft Outlook in 4 simple steps, which are:

Note:- Before using this method, make sure you have the MS Outlook App configured with Office 365 account. Further, check if your Gmail account is POP/IMAP enabled and ready to connect with your MS Outlook account.

  1. Configure Gmail account with MS Outlook.
  2.  Save the PST file on your system.
  3. Sync Office 365 with Outlook.
  4. Import PST file in your Office 365 account.

Step1. Configure Gmail account with MS Outlook

Here to start up with the procedure to migrate email from Gmail to Office 365, firstly, you need to configure your Gmail account with MS Outlook by following the below-mentioned steps:

  • Go to Outlook.
  • Select File and then click on “Add Account.”
  • Enter your Gmail account ID and hit Connect.
  • A pop-up window will appear
  • As soon as you hit “Next,” add your Gmail password.
  • Select Allow > Done.
  • Now Restart Outlook.
  • Now your Gmail email should be visible to you in the folder pane.

Step2.Save the PST file on your system.

After successfully configuring a Gmail account with MS Outlook, users need to know the steps to select the PST file on their system:

  • In Outlook, select the “File tab” icon on the left side.
  • Go to Open and export< Import and Export < Export to a file option.
  • Hit Next.
  • Select Outlook Data File (.pst),
  • Tap Next.
  • Select the folder to export the file.
  • Click Next.
  • After clicking on the “Browse” option, select the location where you want the new .pst file to get saved.
  • Give a name to your new .pst file, and click choose OK.
  • Finally, hit Finish.

Step3. Sync Office 365 with Outlook

After successfully importing your .pst file to your system, next you need to Sync Office 365 with Outlook. Please follow the below-mentioned steps to know the procedure:

  1. Go to Outlook.
  2.  Select File and then click on “Add Account”.
  3. Enter your office 365 ID and hit Connect.
  4. A pop-up window will appear.
  5. As soon as you hit “Next”, add your Office 365 password.
  6. Select Allow > Done.
  7. Now Restart Outlook.
  8. Now your Office 365 email should be visible to you in the folder pane.

Step4. Import PST file in your Office 365 account.

Now for the last step to migrate email from Gmail to Office 365, one needs to import the PST file into your office 365 account. To do so, follow the below stated steps:

  1. Open Outlook.
  2. Choose File.
  3. Select Open & Export.
  4. Choose Import/Export.
  5. Hit the “Import from another program or file” option and click Next.
  6. Choose “Outlook Data File (.pst)” and,
  7.  Hit Next.
  8. Choose you. PST file and click open.
  9. Apply the filters as per your preference.
  10. Finally, select the option “Import items into the current folder.”
  11.  Select Finish.
  12. The Emails and folder will appear in the folder chosen by you.

Drawbacks of Manual Method:

Using the above-stated method, a user can migrate email from Gmail to Office 365, but everything has pros and cons, so it will be unfair to see only the mentioned method and ignore the cons. Here are some of the scams that you need to keep in mind before coming on to any decision:

  1. The method stated above is lengthy, so even if you jump one step ahead, you might invite trouble for yourself.
  2. It is a back-breaking process; you will have to sit for so long to migrate email from Gmail to Office 365.
  3. Not to forget the problematic nature that it carries, making it very hard for non-technical users to use it; they may have difficulty understanding and following the whole process.

An Expert Solution to Switch from Gmail to Office 365

To migrate email from Gmail to Office 365 without following a long monotonous process, you may switch to Sysinfo Gmail Backup Tool. The software allows you to migrate Gmail to Office 365 account. It comes up with several advanced features like excluding previously Migrated Emails, deleting Duplicate Emails Before Migration, setting a Schedule Migration Option, and many more unique features to serve you with non-hectic procedures. It allows users to convert Gmail to PDF, PST, MBOX and other formats.

Steps to Transfer Gmail to Office 365 using Expert Solution

  • Firstly download Sysinfo Gmail Backup Tool on your PC.
  • After that, complete the process of installation and run the Tool.
  • Sign In with the credentials asked, i.e., Gmail account Id & Third-Party Password.
    Migrate Email from Gmail to Office 365
  • Select Gmail.step-4
  • Tick the folders from the tree structure that you want to back up.Migrate Email from Gmail to Office 365
  • Now, from the drop-down list, select office 365 in the “saving option” icon.step-6
  • Log in with your office 365 ID and third-party app password.Step-7
  • Apply the filters as per your requirement.Migrate Email from Gmail to Office 365
  • Click Convert to start the procedure to migrate Gmail to o365.step-9
  • Finally, you can save the report of the whole migration if needed.migrate emails from Gmail to Office 365

Final Words

In this article, we have discussed various reasons to migrate email from Gmail to Office 365 along with a manual method solution to the problem; however, the manual method also carries certain limitations. Still, there is nothing to worry about as a user can use Sysinfo Gmail Backup Tool for a smooth experience.

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