Free Ways to Export Gmail Emails to CSV: Top 2 

CSV is a universally accessible file format. It is convenient and low-cost for users to access their emails in a CSV file format. It stores data in tabular forms, such as Google Spreadsheets, OpenOffice Calc, Microsoft Excel, and many more. On the other hand, Gmail is a tailor-made email-storing application. It facilitates features for the users to store their data and share or receive it via email. Nowadays, users want to export Gmail emails to CSV as they are more accessible to save data in tabular forms.

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In an upcoming guide, we will mention several ways to export emails from Gmail to CSV file formats. Further, we will also highlight an efficient solution, Sysinfo Gmail Backup Tool. It will help users to export emails from Gmail to Excel effortlessly.

How to Export Gmail Emails to CSV?

We have numerous ways to migrate Gmail emails to CSV file formats. You just read to entire blog with complete focus.

  1. Save each email Manually.
  2. Sync Gmail with MS Outlook through IMAP
  3. Reliable Procedure to Export Gmail Emails to CSV

Here, we have given you an overview of all the solutions. Further, we will explain each method in detail.

Method 1: Save Each Email Manually

These steps to migrate Gmail emails to CSV files are simple. But, it includes one limitation – one can perform these steps if they have a few emails.

  • First, click the target email you want to export.
  • Then, go to the More tab (three vertical dots) > Download message.
  • Next, your message will save in the EML file. Besides, you can open and access data of EML files in a different desktop-based email client like MS Outlook, Thunderbird, Zimbra, etc.
  • After that, open a new spreadsheet in MS Excel and drag & drop the resultant EML file into the spreadsheet.
  • You will get a new pop-up message, and click the Yes button to continue the process.
  • Now, you will see that your desired emails will open in Protected View because of security purposes. Click the Enable Editing button to view your chosen mail.
  • Further, you can view your email message in EML format.
  • In the end, click the Save button to download your CSV file.

Repeat the above steps to export all emails in CSV file format.

Method 2: Sync Gmail with MS Outlook through IMAP

Another way to export Gmail emails to CSV format is by adding a Gmail account in MS Outlook. After configuring the email client, one can easily export emails into CSV or PST file format. Besides, you have to ensure that the two-factor authentication of Gmail is enabled and that you have a third-party app password for Gmail.

Generate App Password:

To generate the App password, follow the below steps:

  • Click the User Account icon and select the Manage your Google Account option.
  • On the opening page, select the Security option from the left panel.
  • Scroll the page and ensure to enable the 2-Step Verification Option and click on the App passwords.
  • Then, highlight your id by mentioning your Gmail credentials and click the Next button.
  • Opt for the Select Other (Custom name) option from the drop-down list.
  • Type Outlook in the blank field and click the Generate button.
  • Finally, copy your generated app password and paste it into any secure place. Click Done.

Add Gmail Account to MS Outlook

Now, we will discuss the steps on how we can add a Gmail account to MS Outlook.

  • Open Outlook and click on the File tab.
  • In the Info section, click on the Add Account button.
  • Enter the email account id that you want to add and click Connect.
  • On the other dialog box, mention the generated app password and click the Connect button.
  • Adding the process of Gmail a/c will start.
  • After completion, you will get a new pop-up that shows your Gmail Account successfully added. Click the Done button.

Migrate Gmail Emails to CSV File Formats

Lastly, we will go through the procedure to export Gmail emails to CSV.

  • Click on the File and select the Open & Export action.
  • Next, select Import/Export > Export to a File option > Next button.
  • In Export to a File, go through with Comma Separated Values > Next button.
  • Select the folder you want to export as CSV > Next button.
  • Click the Browse button to add the destination path for saving a new CSV file > Next button.
  • Finally, click on the Finish button to complete the working steps.

Here, we have mentioned all the possible manual ways to export emails from Gmail to CSV files. You have seen that users must have the technical knowledge to accomplish the above solutions. Additionally, you have to perform the above method repeatedly to import all emails in CSV file format. Moreover, there is a high chance of losing crucial data while exporting emails to CSV files. If you do not want to face any such error, you can go with the third-party utility.

Method 3: Reliable Procedure to Export Gmail Emails to CSV

SysInfo Gmail Backup Tool is a 100% safe and prominent utility. It helps users to export Gmail Emails into CSV file format directly without any data loss. In addition, this software allows users to back up Gmail emails with attachments. It is exclusively designed to download bulk Gmail emails into CSV files. Moreover, this wizard is competent enough to remove duplicate emails and set a backup of Gmail emails. Now, we will mention the steps that will help you to make better clearance in your mind.


  • Run the SysInfo Gmail Backup Tool as administrator.
  • After that, log in with the necessary credentials.
  • Here, you can preview and choose your folders in a preview panel.
  • Then, choose CSV as a saving file format.
  • Locate the destination path and click the Convert button.

It will import your Gmail emails to CSV file formats in just five steps.

Final Words

In this blog, we have discussed three suitable techniques to get the complete solution to export Gmail emails to CSV files. But if you are facing any issues and can’t perform the migration using the manual solution steps. You can opt for professional third-party software to do so

About The Author:

I'm a content writer in the field of Email Migration, Data Recovery, Email backup, and File Management. I started this writing career two years back. I think the vast range of information in this industry is the reason I am so fascinated to read about the newer techniques and technology.

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