Easy Ways to Convert Gmail to PDF – Free & Paid Solutions

Summary:- If you are searching for the best and free ways to convert Gmail to PDF format, then you are on the right page. Here in this write-up, we provide all the easy methods to export Gmail emails to PDF. All the required steps of the manual methods are available, and you can also use the professional solution Gmail Backup Tool to save Gmail as PDF.

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As we all know, Gmail is one of the best Email clients worldwide, used by many users to send and receive messages for professional and personal needs. It provides various advanced features to its users, such as schedule send, dark side, smart compose, confidential mode, etc. Gmail provides Docs, Sheets, Slides, and Google Calendar to save the information. You can also send and manage messages, contacts, calendars, etc., by using Gmail. It is a secure and risk-free email application that meets the needs of various users.

PDF, also known as Portable Document Format, is a file format that provides an easy and reliable way to present and exchange documents. Almost all computers and mobile devices can read the PDF file. They contain links and buttons, form fields, audio, video, business logic, etc. Now let’s discuss why users want to Convert Gmail to PDF file format.

Reason to Convert Gmail Email to PDF

Due to the salient features provided by Gmail, many users want to convert their Gmail emails into PDF file formats. Some of the main features of PDF format are:-

  • PDF file formats are easily portable in nature, and you can easily share them from one place to another.
  • They are easily accessible on every operating system, such as Windows, Linux, Mac OS X, etc.
  • It keeps the data safe and secured by applying Password protection to it.
  • You can view PDF files on various devices, including laptops, mobile phones, tablets, desktops, and computers.
  • The user does not require any additional application to view or open the PDF files.

How to Save Gmail as PDF Manually?

 Follow the steps given below to Convert Gmail to PDF manually:- 

  • Sign in to your Gmail account by entering your login credentials.
  • Then, open your emails one by one and click on the three vertical dots from the top right side.
  • Choose the Print option from the list.
  • From the Destination section, choose the save as PDF option and press the Save button to download the Gmail emails into PDF format.
save Gmail as PDF
  •  Select the location on your system where you want to download the output file.

Limitations of Manual approach

The manual approach is free of cost but has limitations that make it less reliable. Some of the main drawbacks of the manual method are:-

  • It does not convert the multiple Gmail emails into PDFs at one time.
  • It is a time-consuming process and requires lots of patience from the users.
  • The manual approach requires a technical approach. Nontechnical users without technical knowledge cannot perform this method.

Export Emails from Gmail to PDF By Using the Automated Solution

The Gmail Email Backup Tool is the prominent solution to convert Gmail to PDF. It is embedded with advanced features that make the conversion process smooth and reliable. This utility exports Gmail emails to CSV, PST, MBOX, JSON, DOCX, DOCM, TXT, PNG, TIFF, GIF, JPEG, and other formats without any crucial data loss. The main feature of this software are:- 

  • It backup the Gmail emails into various file formats such as PDF, MBOX, PST, MSG, EML, & DOC formats.
  • It is compatible with all latest and older version of the Windows-based operating system.
  • Gmail Backup tool provides a self-explanatory interface to its technical and non-technical users.
  • You can also Move Gmail Contacts to iCloud, Hotmail, Office 365, Yahoo, Yandex Mail, Thunderbird, AOL, iCloud, and other email clients.
  • Download the free demo of the tool to evaluate its amazing functionality.

Steps to export emails from Gmail to PDF

  • Download and Launch the Gmail Backup Tool on your system.
convert PDF to Gmail
  • Enter the Login credentials of your Gmail account and click the Sign-In button.
  • After then, choose the files and folder you want to convert Gmail to PDF format.
save Gmail as PDF
  • Choose the saving format from the drop-down menu. Here, we select the PDF file format.
  • Now the tool will provide some advanced inbuilt features. Choose them according to your preference.
  • At last, select the path to save the resultant output and click on the Convert button.
  • After the completion of the conversion, download the report.


Here in this blog, we provide all the safe and reliable methods to convert Gmail to PDF. We have also mentioned why users want to save Gmail as PDF. All the steps of the manual approach are provided in detail, but in case the manual method does not give a satisfactory result, you can go for the professional solution Gmail Backup Tool.

About The Author:

I'm a content writer in the field of Email Migration, Data Recovery, Email backup, and File Management. I started this writing career two years back. I think the vast range of information in this industry is the reason I am so fascinated to read about the newer techniques and technology.

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