7 Easy Steps to Save Gmail Emails with Attachments in Bulk

In the present digital age, most professionals are dependent on Gmail due to its sophisticated features. Nevertheless, a few users should save Gmail emails with attachments due to professional reasons, including higher security and greater compatibility. The following blog is going to present ways to save Gmail mailboxes to your local drive. We will first demonstrate a manual technique. Then, we’ll introduce the Gmail Backup Tool, which ensures your mailbox is saved without losing any bit of data. This tool provides a secure, reliable solution for preserving Gmail content effectively.

Reasons to Backup Gmail Emails to Hard Drive

Saving your Gmail emails to a hard drive is an excellent data safeguarding and convenience step. The following are significant reasons to do it:

• If your Gmail account is hacked or lost by mistake, you stand to lose your valuable emails and attachments.
• Because emails are stored on your hard drive, you can view and search them even if you are not connected to the internet.
• If you change to a new email client or provider, storing your Gmail data locally on your computer makes it easy to migrate.

Manual Method to Save Gmail Emails with Attachments

Here are detailed manual methods to keep Gmail emails with attachments to your computer or hard drive. These methods require no automated tools but may involve multiple steps and some technical understanding.

Steps:

1. Go to your web browser and search for Gmail on it.
2. After a successful opening of Gmail, log in using your admin account credentials.
3. Next, go to the desired mailbox or email message that you want to backup and select it.
4. Open the email and click on the Print icon.  
5. Next, select Microsoft Print to PDF as the destination.  
6. Then, adjust the layout and other settings according to your preferences.
7. After that, rename the resultant file for further easy access and identification.
8. In the end, move the saved PDF to a secure folder or external storage location for safekeeping.

Drawbacks to Using Manual Methods to Download Emails from Gmail

Here are the principal disadvantages of employing manual techniques to save emails from Gmail:

• Manual or one-by-one downloading of emails is very time-consuming, particularly for huge mailboxes.
• Most manual techniques don’t support bulk exporting of emails with attachments.
• Attachments or formatting can get lost while exporting.
• Manual techniques involve repetitive work and provide no automation.
• There is no inherent facility to identify or skip duplicate emails while manually downloading.

Professional Solution to Save Gmail Emails with Attachments

The Cigati Gmail Backup Tool is a safe, simple utility to backup your Gmail data to a local drive. It supports bulk backup as per your requirement and also saves emails with or without attachments. You can filter the emails by date, exclude duplicates based on body or subject, and delete them before backup initiation. Such attributes guarantee constant data backup and storage. Also, it is inexpensive, with a free trial version to install on your PC before the purchase. Now, proceed through the following procedures to back up Gmail data to your hard drive.

Steps to Backup Old Email on Gmail

1. First,  run the Gmail Backup Tool on your system.
2. To log in, enter your valid admin account credentials to verify yourself.
3. After that, choose the desired mailbox or data you wish to save on your local drive.
4. For a backup purpose, choose the PDF format within the tool.
5. Here, enhance your output by applying the desired feature of the tool.
6. Next, provide the destination location using the tool’s save path option.
7. Lastly, save your output file to your local system.

Conclusion

This article explores simple methods to save Gmail emails with attachments. The manual way is free of cost but cumbersome and risky during implementation. The manual method is preferable for technically capable users. Automatic software is suitable for other non-technical individuals. Choose the technique and method according to your needs.

Frequently Asked Questions:

Q. Does Google offer a native feature to back up Gmail emails?

Ans: Yes, Google Takeout does permit exporting Gmail data, including attachments. However, you will need an email client, such as Thunderbird, to open and deal with the MBOX file.

Q. Is it possible to schedule automatic backups of Gmail emails at regular intervals?

Ans: Manual processes do not offer automation for backups. To implement frequent, automated backups, you will have to use professional backup tools that provide scheduling capabilities for Gmail data backup and protection management.

Q. Is it possible to back up Gmail emails from a specific date range only?

Ans: Backup tools will usually have a date filter by which you can choose emails of certain time ranges. However, manual ways will make you search and individually choose emails based on the desired range of dates.

You can also read:

How to archive Hotmail emails to an external drive as MSG?

 

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