Best Office 365 to Gmail Migration Techniques of 2023

Nowadays, everyone wants the best email platform. Some users are in favour of opting for O365, while others are moving towards Gmail for its advanced features. In an upcoming blog, I will discuss several solutions for Office 365 to Gmail migration procedures. Moreover, if you want to take a backup of your O365 mailboxes, you can go with the Sysinfo Office 365 Backup Tool. It will help users to back up entire Office 365 mailbox items safely.

win-dwn     download win
mac-dwn     Mac win

Office 365 provides the actual Office package to their client for managing their crucial data. In addition, it offers benefits to installing Microsoft Office 365 on all your devices and signing in to five simultaneously. On the other hand, Gmail does not put ads or attachments in the original messages you send and receive. It has the easy to understanding of Graphical User Interface. In simple words, every user can use it. Before moving towards the procedures, you should know the benefits of opting for Gmail.

Why Are Users Looking for a Solution to Move From Office 365 to Gmail?

Gmail is a free email managing platform provided by Google. Unlike other email clients, you can send and receive emails, create an address book, and perform other basic email tasks. It also has some advanced features that you should know.

  • Offers huge-storage space of 15 GB to manage personal and professional data.
  • You can efficiently access Gmail anywhere, such as on Mac, Windows, Android, etc.
  • Office 365 is a paid and subscription-based email service, while Gmail (Personal) is a 100% free-of-cost service.
  • It is a cheaper and easy-to-use application for both technical and non-technical users.
  • Offers the built-in option to perform Synchronisation with Outlook, Yahoo, etc.
  • Easy search and organization of the mailbox are perfect for users.
  • It provides 100% security of the user’s account data.

I will highlight the procedure to migrate Office 365 email to Gmail. It will clear all your doubts.

How to Perform the Office 365 to Gmail Migration Process?

There are two methods to accomplish the O365 to Gmail migration procedure. You just need to understand and follow the given solutions.

  1. Transfer Office 365 Email to Gmail Manually
  2. Efficient Solution to Migrate Office 365 Email to Gmail

I have given you an overview of both solutions for the Office 365 to Gmail migration process. Further, I will discuss each of them in detail.

Method 1: Transfer Office 365 Email to Gmail Manually

Follow the steps to migrate Office 365 email to Gmail with the help of the IMAP option.

  • First, navigate to the Exchange Admin Center feature.
  • After that, move to the Recipients > Migration > More > Migration endpoints button.
  • Then, select the New option to create the new migration endpoint.
  • Further, select the IMAP option in Select the migration endpoint type page.
  • Make sure to sync the IMAP server with in the IMAP migration configuration page. Ensure to keep all default settings the same.
  • Now, click on the Next button. Then, the migration service opts for the settings option to test the Gmail connection.
  • Afterwards, the Enter general information new window opens.
  • Mention a Migration endpoint name in the Enter general information page- for instance, Test5-endpoint.
  • In the end, select New to create a migration endpoint.

It will help to sync Office 365 with a Gmail account. I have mentioned the manual method of Office 365 to Gmail migration process. Now, I will discuss some loopholes while performing the manual solution.

Drawbacks of Accomplishing the Manual Procedure

  • The method can’t export all emails from multiple Office 365 accounts into Gmail.
  • Steps are very lengthy and time-consuming methods.
  • The process is not simple for non-technical users, as they can’t do bulk migration from Office 365 emails to Gmail.
  • There are high chances of losing the data integrity while performing the working process.

If you do not want to face any such error, you can opt for the third-party utility. Further, I will discuss it.

Method 2: Efficient Solution to Migrate Office 365 Email to Gmail

SysInfo Office 365 Backup Tool is a risk-free utility that helps to perform the Office 365 to Gmail migration process. It will help to import entire mailbox items of O365 to Gmail without any loss. There is a preview feature that aids users in viewing their desired files in a preview panel. Moreover, there is an option to exclude duplicate emails before the migration process from Office 365 to Gmail. Now, I will mention the working of the utility. It will help users to clear all doubts.


  • Start the Sysinfo Office 365 Backup Tool and run it as administrator.
  • After that, click on the Backup button and proceed with the same.
  • Then, sign in with Office 365 account credentials.
  • Choose the Backup option like Mailbox, In-place Archive, or Public Folder.
  • Check the folders from the tree structure you are willing to export and click Next.
  • Now, choose Gmail from the drop-down list and authenticate the login process.
  • Click the Convert button to start the O365 to Gmail migration process.

End Words 

I am here to provide a short conclusion discussed in the above guide and hope you got your solution of Office 365 to Gmail migration process. You can follow and understand any of them. But make sure to choose the method wisely.

About The Author:

I'm a content writer in the field of Email Migration, Data Recovery, Email backup, and File Management. I started this writing career two years back. I think the vast range of information in this industry is the reason I am so fascinated to read about the newer techniques and technology.

Related Post

© Copyrights 2017-2024 by FileRecoveryTips is an affiliate partner of Sysinfo Tools - All Rights Reserved.