How to Export Office 365 Mailbox to Gmail?

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  • Updated on December 30th, 2021

Summary:- Gmail does not put ads in or attachments in the actual messages you send and receive. Plus, also a facility to access Gmail in any environment with 15 GB of free storage space. Thus by considering helpful and secure features, sometimes users want to transfer their mail client data on a cloud-based platform like Gmail. This article will describe the best possible solution to export the Office 365 mailbox to Gmail. Further, it also contains the step-by-step guide to export Office 365 mailbox to Gmail using the most-suggested Sysinfo Office 365 Backup Tool.

What is Office 365?

Office 365 provides the actual Office package to their client for managing their crucial data. It offers some advanced suites of applications like Word, Powerpoint, Outlook OneDrive, Sharepoint. In addition, it provides benefits to install Microsoft Office 365 on all your devices and sign in to five at the same time. Apart from these features, Office 365 also enables security functions, data analyses, project work, real-time communication, social networks, etc.

Cons of Microsoft Office 365

  • Subscriptions aren’t for everyone
  • Compatibility issues with bespoke systems
  • Constant updates mean constant changes
  • Most people only use 20% of the functionality
  • You don’t own the software

Why Need to Export Office 365 mailbox to Gmail?

Gmail is a free email managing platform provided by Google. Unlike other email clients, you can send and receive emails, block spam, create an address book, and perform other basic email tasks. It also has some advanced features that help users to make Gmail the most popular email client across the globe.

Benefits of Using Gmail

  1. Offers huge-storage space of 15 GB to manage personal and professional data.
  2. You can easily access Gmail anywhere., means on Mac, Windows, Android, etc.
  3. Office 365 is a paid and subscription-based email service, while Gmail (Personal) is a 100% free-of-cost service.
  4. It is a cheaper and easy-to-use application for both technical and non-technical users.
  5. Offers the built-in option to perform Synchronisation with Outlook, Yahoo, etc.
  6. Easy search and organization of mailbox are perfect for users.
  7. Provides 100% security of the user’s account data.

How to Migrate Office 365 Email to Gmail?

This part will describe the best and easy technique to add Office 365 email to Gmail. Both steps are easy-to-perform and migrate all Office 365 account mailboxes to Gmail account in a just few clicks.

  • Export Office 365 mailbox to Gmail Manually
  • An Expert Solution to transfer Office 365 email to Gmail

Move Microsoft Office 365 Email to Gmail Manually

Follow the Steps to Export Emails from Office 365 to Gmail Using the Import Option:

  1. Open Gmail on your browser and Sign In with the required credentials.
  2. Click on the Settings gear icon and opt for the See all settings.
  3. In the opening wizard, go to the Accounts and Import.
  4. Here, follow the Import mail and contacts URL.
  5. Enter your Office 365 account email address and click the Continue button.
  6. After that, enter the password of your account.
  7. Change the Port ID to 995 and hit the Continue button.
  8. Check the Import mail feature and select the other checkboxes accordingly.
  9. Click on the Start Import button to start the process of backup.
  10. Again, open your Gmail account and go to the Accounts and Import section to verify the import status of your Office 365 emails into your Gmail account.

Why Manual Solution to Export Office 365 Emails to Gmail is not Recommended?

There are a few drawbacks associated with the manual solution that you must take into account:

  • The method can’t export emails from multiple Office 365 accounts into Gmail at once.
  • The process can take up to 2-3 days to provide the views of all your imported messages.
  • Steps are very lengthy and time-consuming method.
  • The possibility that the user might make a mistake during the process.
  • The process is not simple for non-technical users, as they can’t migrate the bulk of Office 365 emails to Gmail.
  • Chances to lose the data integrity while performing the working process.

An Expert Solution to Transfer Office 365 Email to Gmail

SysInfo Office 365 Backup Tool is a safe and risk-free utility to export Office 365 mailbox to Gmail and other 15+ email clients. Some unified web/cloud-based email clients are AOL, Thunderbird, IMAP, Hotmail, Live Exchange, Yahoo Mail, Zoho Mail, etc. Using this software, you can also export Office 365 mail To PST, PDF, OST, CSV, MBOX, etc.

Steps to Migrate Office 365 Emails to Gmail For Free

  1. Start the Sysinfo Office 365 Backup Tool and run it as administrator.
  2. start office 365 backup tool
  3. Click on the Backup button and proceed with the same.
  4. click on backup
  5. Sign in with Office 365 account credentials(Email address and third-party app password)
  6. signin with credential
  7. Choose the Backup option like Mailbox, In-place Archive, or Public Folder.
  8. choose option for backup
  9. Check the folders from the tree structure that you want to export and click Next.
  10. click next
  11. Now, choose Gmail from the drop-down list.
  12. select gmail
  13. Enter Gmail email address and third-party app password to Sign In.
  14. enter third party app password
  15. Check the Remove Duplicate Mail option to exclude similar emails.
  16. remove duplicate mail
  17. Mail Filter to separate the emails between two dates.
  18. Task Filter to filter the mailbox tasks in two date ranges.
  19. mail filter option
  20. You can also assign the name of the resultant folder name.
  21. custom name
  22. Tap on the Convert button to start the migration of Office 365 emails to Gmail.
  23. tap on convert
  24. Download the conversion report if needed.
  25. download report


Exporting Office 365 Mailbox to Gmail is easy for the users if they have some technical expertise. But if the user is from a non-technical background, then the manual steps are not easier for them. So, use the best third-party solution to migrate office account data into Gmail instantly.

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