What Are The List Of Shortcut Keys In MS Word

Many users find that using the shortcut keys of keyboards helps them very well in work with Microsoft Word. Using the external keyboard, users can perform their tasks more efficiently and correctly. So in this blog, I describe the list of shortcut keys in MS Word. Using these mobility and vision disabilities, users can also take advantage. It is also easy for non-tech or other users to perform the work using these shortcut keys.

Shortcuts key can be easier than using the touchscreen and are an essential alternative to using a mouse. Below is a listing of more commonly used shortcut keys in Microsoft Word. Moreover, it is necessary to know that some of the keys may not work because of different versions.

  • Plus Sign(+):- It indicates that you need to press multiple keys at the same time.
  • Comma Sign(,):- It indicates that you need to press multiple keys in order.

This article defines the keyboard shortcuts and function keys in MS Word for Windows:

Frequently Used Shortcut in MS Word

Ctrl+O:To open a document.
Ctrl+N:To Create a new document.
Ctrl+S:To Save the document.
Ctrl+W:Close the open document.
Ctrl+X:Cut the selected items and store them in the clipboard.
Ctrl+C:Copy the selected items and store them in the clipboard.
Ctrl+V:Paste the items present on the clipboard.
Ctrl+A:To Select all the items of the document.
Ctrl+B:Apply bold format to the selected text.
Ctrl+I:Apply italic format to the selected text.
Ctrl+U:Apply to underline to the selected text.
Ctrl+[:Dcrease the size of the font by 1 point.
Ctrl+]:Increase the size of the font by 1 point.
Ctrl+E:To place text in the center.
Ctrl+L:Click this to align text in the left.
Ctrl+R:Click this to align text in the right.
Esc:Press this to cancel the given command.
Ctrl+Z:Undo the previous work.
Ctrl+Y:Redo the previous work again, if possible.
Alt+W, Q:Adjust the Zoom Magnification.
Ctrl+Alt+S:Click this to split the document window.
Alt+Shift+C or Ctrl+Alt+S:Remove the document window from the split.
Ribbon keyboard shortcuts in MS Word

This section defines the group of ribbon shortcuts keys like the home tab and font tab( groups include the font color option). You have to press the Alt key on the keyboard to display the ribbon shortcuts, also called keys tips. Use the access keys for the ribbon tabs, you have to click on the following access keys, and after pressing the keys, the selection document appears on the screen.

Alt+Q, then enter the search term: Press this to move on Tell me or Search field on the ribbon for searching for assistance or help.
Alt+F:Click on this to open a file page for using backstage view.

Alt+H:
To open the Home tab and perform the common formatting commands, paragraph styles, and finding the tool.
Alt+N:Click this to open the Insert tab for inserting the pictures, headers, shapes, text boxes.
Alt+G:Click this to open the Design tab for designing the colors, themes, effects, or page borders.
Alt+P:Click this to open the Layout tab and perform works with the page orientation, page margins, indentation, and spacing.
Alt+S:Press this to open the Reference tab to add the contents in the table, footnotes, and a table of citations.
Alt+M:click this to open the Mailings tab to manage the Mail merge tasks and perform work with envelopes and labels.
Alt+R:Click this to open the Review tab to check the spell, set proofing languages, and to track and review the changes on the document.
Alt+W:Click this to open the View tab and select the views and modes for the document like reading mode, Outline view, etc. Here, you can also set the magnification of zoom and manage multiple document windows.

Work in the ribbon by using the keyboard

Alt or F10: Press this for choosing the active tab on the ribbon. And for activating the access keys.
Tab key or Shift+Tab:Press this to move focus for giving command on the ribbon.
Ctrl+Left or Right arrow key:To move between the groupings command on the ribbon.
Arrow keys:For moving among the items of ribbon.
Spacebar or Enter:To activate the selected button.
Down arrow key:Press this to open the list for the chosen command.
Alt+Down arrow key:Press this to open the menu for the chosen command.
Down arrow key:At the time of the opening of Menu or submenu, press this to move for the next command.
Ctrl+F1:Click on this to expand or collapse the ribbon.
Shift+F10:To open the Context menu.

Preview And Print Documents in MS Word

Ctrl+End:Ctrl+P: Click this to start the Printing of the document.
Ctrl+Alt+I:Click this to switch between the print preview.
Arrow keys:In Zoomed in, Press this to move around on the preview page.
Page up or Page down:In Zoomed Out, Press this move by one preview page.
Ctrl+Home:Press this to move the first preview page while zoomed out.
Ctrl+End:Press this to move the last preview page while zoomed out.

Select Graphics and Text

Shift+Arrow keys: For selecting the text.
Ctrl+Shift+Left arrow key:Select the word present on the left.
Ctrl+Shift+Right arrow key:Select the word present on the right.
Shift+Home:Select the text from the current position to the beginning of the specific line.
Shift+End:Select the text from the current position to the end of the specific line.
Ctrl+Shift+Up arrow key:Select the text from the current position to the beginning of the document, one by one.
Ctrl+Shift+Down arrow key:Select the text from the current position to the beginning of the document, one by one.
hift+PageUp:Select the text from the current position to the top of the screen.
Shift+DownUp:Select the text from the current position to the bottom of the screen.
Ctrl+Shift+Home:Select the text from the current position to the beginning of the document.
Ctrl+Shift+End:Select the text from the current position to the end of the document.
Ctrl+Alt+Shift+Page down:Select text from the current position to the bottom of the specific window.
Ctrl+A:To select all the content of the document.

Edit Graphics and Text

Ctrl+Backspace:Press this to delete a single word from the left.
Ctrl+Delete:Press this to delete a single word from light.
Alt+H, F, O:To open the clipboard task pane and enable the office clipboard. It allows you to copy and paste the text between the Microsoft Office apps.
F2:Press this to move the selected text to a particular location.
Shift+F2:Click this to copy the selected text to a specific location.
Alt+F3:For defining the Auto text block with the selected text.
Ctrl+F3:Cut the selected text in spike.
Ctrl+Shift+F3:Paste the text of spike.
Ctrl+Shift+C:To copy the selected format.
Ctrl+Shift+V:To paste the selected format.
Alt+Shift+R:To copy the header or footer uses in the previous section of the document.
Ctrl+H:It displays the replace dialog box.
Alt+N, J, J:It displays the object dialog box
Alt+N, M:To insert the SmartArt graphic.
Alt+N, W:To insert the WordArt graphic.

Format and Align Paragraph

Ctrl+E:To Center the paragraph.
Ctrl+J:To justify the paragraph.
Ctrl+L:click this to align the paragraph to the left.
Ctrl+R:click this to align the paragraph to the right.
Ctrl+M:To indent the paragraph.
Ctrl+Shift+M:For removing the indent of a paragraph.
Ctrl+T:To create a hanging indent.
Ctrl+Shift+T:To remove the hanging indent.
Ctrl+Q:Press this to remove paragraph formatting.
Ctrl+1 and Ctrl+2:To apply single and double spacing to the paragraph.
Ctrl+0: To add or remove spacing from the paragraph.
Ctrl+Alt+K:press this to enable AutoFormat.
Ctrl+Shift+N:click this to apply the normal style.
Ctrl+Alt+1,2,3:Apply the heading style 1, heading style 2, heading style 3.
Ctrl+Shift+S:This shows the apply style task pane.
Ctrl+Alt+Shift+S:This shows the style task pane.

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Character Format

Ctrl+D or Ctrl+Shift+F:Shows the Font dialog.
Ctrl+Shift+Right angle bracket (>):click to increase the font size.
Ctrl+Shift+Left angle bracket (<):click to decrease the font size.
Ctrl+Right bracket (]):To decrease the font size by 1.
Ctrl+Left bracket ([):To decrease the font size by 1.
Shift+F3:Click this to switch between the title case, upper case, and lower case.
Ctrl+Shift+A:Change the selected text to upper case.
Ctrl+Shift+H:Press this to hide the selected text.
Ctrl+Shift+K:Apply small caps format.
Ctrl+Equal sign (=):To Apply subscript format.
Ctrl+Shift+Plus sign (+):To Apply superscript format.
Ctrl+Spacebar:Click this to remove all the manual character formats.
Ctrl+K:To insert the hyperlink.
F9:Click this to refresh the page.
Enter:Use to line break and insert a new paragraph in a cell.
Ctrl+Tab:To Insert a tab character in a cell.
Ctrl+Alt+M:Press this for inserting the comment in the document.
Ctrl+Shift+E:To change the turn tracking in on or off mode.

Conclusion

Nowadays the shortcut keys are mostly preferred by users. So, this blog will define the shortcut keys that are mostly and maximum used by users for their working purpose. Users can even try the Word Repair Tool. If they are unable to maintain the list of shortcut keys in ms word

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