How Do I Export Gmail Emails to CSV Or Excel Format In 7 Steps

A large number of customer inquiries are received via a shared Gmail inbox. To handle such a high volume of data efficiently, the customer support team needed a tracking system. Therefore, the team decided to export Gmail emails to CSV to classify the support tickets by categories. They can also do a timestamp analysis to track response times to detect issues affecting their service. But, how will they export their Gmail emails to a CSV format? There are manual methods and a professional Gmail Backup Tool that helps users to export emails effortlessly. In this blog, we will explore why we need to do this migration and how it is done. 

Gmail is a cloud-based email platform that allows users to handle their emails from any device. CSV (Comma-Separated Values) is a plain text format that stores the data in a tabular form. Companies often export the Gmail emails to a CSV format to filter, sort, and analyze the data.

Reasons to Export Emails from Gmail as CSV

Businesses and professionals export emails to CSV to enhance efficiency and collaboration. Below are the key factors for considering this move:

• By exporting the email data, the customer team can analyze the data and make decisions. Also, it is helpful in identifying the areas of improvement.
• Meeting the legal and regulatory requirements, the businesses should maintain an offline record. Therefore, storing the emails in a structured format makes it easier to retrieve the important communications.
• Exporting emails enables the creation of portable data backups that can be accessed when required.
• The user can export emails to an Excel spreadsheet to sort the messages, filter keywords, or highlight text.
• Organising emails in a structured format enhances team collaboration.

Top Ways to Export Gmail Emails to CSV 

After understanding the advantages of exporting emails to CSV, the next step is to implement the solution. You can choose between using Outlook or Gmail to manually initiate the process. Also, there is a dedicated tool that automates the process and simplifies it. Now, let’s start with exploring both the manual and automated methods.

Manually Export Gmail Emails to Excel File 

This is a simple and effective method to export specific Gmail emails to Excel or a CSV file format. 

These are the steps to follow to start the conversion process: 

1. Sign in with your Gmail account and open the mail that you want to export.
2. On the top-right, click on the three vertical dots and choose Download Message.
3. Now, open Outlook and drag and drop the .eml file into any of the Outlook folders.
4. Navigate to File > Open & Export > Import/Export > Export to a file > Next.
5. Choose Excel or CSV and then click Next.
6. Select the desired folder and choose a destination path to save your file.  

Limitations: Outlook will only import the email data and not the full email body.

Migrate Gmail Emails to CSV File Using MS Outlook

In this method, we will first enable the IMAP configurations in Gmail. After that, add the Gmail account in Outlook and then start exporting the emails to CSV format.

Follow the step-by-step instructions to initiate the process:

Step 1: Enable IMAP in Gmail 

1. Open Gmail and log in with your Gmail account credentials.
2. In Settings, go to See All Settings > Forwarding and POP/IMAP.
3. In the IMAP Access section, tap Enable IMAP and click on Save Changes.

Step 2: Add Gmail to MS Outlook

1. Open the Outlook application and navigate to the File tab.
2. Click on Add Account to add your Gmail Email ID and press Connect.
3. Then, enter the password and click on Connect.
4. Click on Done. 

Step 3: Export the Gmail Emails to CSV

Use the same method as described in the above method. Follow the same steps from Step 4 to Step 6.

Professional Way to Export Gmail Emails to CSV Format

The Gmail Backup Tool provides a dependable solution that helps users manage and protect their Gmail data. This tool allows you to back up emails from your inbox, sent items, drafts, etc. Users can also export emails to CSV and different file formats, and can also move them to another email app. It prevents duplicate backups and offers advanced filtering options. In addition to this, users also have the choice to skip attachments to back up data according to their needs. 

To export emails from Gmail as CSV, follow the simple steps:

1. Download and open the Gmail Backup Tool.
2. Select Gmail (Backup Mails only) and sign in with your Gmail credentials.
3. Pick the email folders that you want to export. Then, click Next.
4. Select Save in File Format, then select CSV.
5. Apply any extra features as needed, and then click Next.
6. Select the Save Path to set the destination folder.
7. Finally, click on Download to start the process. 

Conclusion

Exporting Gmail emails to CSV improves email management and organization. Manual options like using Gmail and Outlook do help. But the automated Gmail Backup Tool is a more easier option. This tool offers users various advanced functionalities and ensures a smooth, efficient, and hassle-free experience. For users looking for answers on how to export Gmail emails to CSV format, this tool is the best choice. It ensures an error-free and hassle-free solution.

Related Guide: Save Gmail Emails with Attachments.

Frequently Asked Questions:

Related Post